Special Events Administrator, Baltimore Heart Walk

What's your motivation? For some it's the opportunity to do extraordinary work or to develop challenging new skill sets. For others it's the ability to make a difference in people's lives or take on growing levels of responsibility and leadership. However you define your professional goals, you have the opportunity to achieve them at the American Heart Association. We have an exciting opportunity for a Special Events Administrator supporting the Baltimore Heart Walk.

Function:
This position will serve as part of a team and provide administrative support for this event, including logistical coordination and implementation as a part of the Mid-Atlantic Affiliate of the American Heart Association.

Major duties:
Event Assistant will help maintain database, prepare letters and proposals, and track income
Position also maintains event website and works with various vendors
Serves as accounts payable, coordinates with finance team and tracks payment
Will staff receptions and possibly committee meetings
Position will assist in prospect research and development
Position will be part of team and working toward a net goal for the event.
Maintains a high level of customer service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner.
Assists in processing of incoming mail and ensures the integrity and security of donor information while adhering to the Affiliate's Special Event Cash Handling policies.
Supports and ensures execution of National and Affiliate policies, procedures, standards, best practices, benchmarks and guidelines.

Attracting talented, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do!

To apply and review benefit information, please visit www.heart.org and click CAREERS in top right corner.

The American Heart Association is a drug, alcohol, and tobacco-free workplace.

EOE M/F/V/D

High school diploma or equivalent experience
1-3 years experience in an administrative support role or related field

Preferred Qualifications:
Any fundraising/sales experience helpful
An interest in graphic design and layout is preferable
Comfortable working in a bottom-line driven environment with definitive performance measures for the team.
Creative problem solver with a solid work ethic
Mature person with a clear understanding about the importance of details in creating outstanding customer interactions.
Excellent communication and analytical skills, and attention to detail.
Strong organization skills and the ability to multi task effectively in an energetic sales environment
Excellent computer skills in database programs ' PeopleSoft experience a plus as well as Excel, Outlook and Web based databases
Accuracy in money handling and basic accounting practices
Ability to prioritize effectively and make sound decisions on critical tasks independently
Ability to work effectively with a multiple people in different roles and departments
Strong ability to self manage personal workload adjusting priorities as needed and identifying when addition support, resources or training is needed to insure key tasks stay on schedule
Awareness of the overall business functions and the ability to identify potential issues that might impact company productivity or office function and address proactively